Sponsorship terms & conditions
Booking and payment
Sponsorship is confirmed when the booking is accepted and the invoice is paid. Event-level packages are payable no later than 30 days before the event. Gold programme sponsorship will be invoiced annually.
Representatives
Named representatives must be supplied before each event. Substitutions from the same organisation are permitted with advance notice.
Materials and deadlines
Logos, artwork, biographies, equipment requests and promotional materials must meet the deadlines and specifications supplied by Commercial Live. Late materials may not be included.
Cancellations by a partner
Payments are non-refundable if a partner cancels, does not attend or does not use an included benefit. Commercial Live may try to transfer an event-level booking to another 2027 event, subject to availability and written agreement.
Event changes
Commercial Live may make reasonable changes to the venue, timetable, speakers, panels or format. If an event is postponed, sponsorship will be transferred to the rearranged date. If an event is cancelled and not rearranged, the fee attributable to that event will be refunded or credited.
Attendance
Commercial Live will promote each event to a relevant hospitality audience but cannot guarantee attendee numbers, attendance by specific individuals or organisations, or any minimum number of leads or sales arising from sponsorship.
Conduct and brand use
Partners must act professionally and follow venue requirements. Each party may use the other party’s approved name and logo only for agreed event promotion.
Exclusivity
Category exclusivity is not included unless confirmed separately in writing.
Travel and expenses
Packages do not include travel, accommodation, freight, parking, additional venue equipment or personal expenses.
Editorial independence
Sponsorship does not provide control over the agenda, speakers, delegate invitations, research findings or editorial conclusions.
Data protection
Any opted-in attendee information must be handled in line with the partner’s own legal obligations and the conditions stated in this pack.
Complimentary Awards Dinner Tickets
Gold sponsorship includes two complimentary Edinburgh Awards Dinner tickets as an additional benefit, with no sponsorship fee allocated to them and no cash, credit or fee reduction alternative.
The dinner is subject to sufficient bookings and operational viability. If postponed, tickets transfer to the new date; if cancelled without a replacement date, they lapse without refund or reduction in the sponsorship fee. Sponsors will be notified as soon as reasonably practicable.
Cancellation terms for the four daytime events remain unchanged. Separately purchased dinner tickets are subject to the dinner's booking and cancellation terms.
Help us bring the evening together
As a Gold Sponsor, we would love your support in spreading the word about our first Edinburgh Awards Dinner. We will provide promotional assets and booking details to make sharing with your clients, colleagues and wider network easy.
We would also warmly invite you to host a table on the night, using your two complimentary places and encouraging others to join you for an evening of celebration and connections. Additional guests would purchase their own tickets, and we would help coordinate seating so your group can enjoy the evening together.
Table hosting is entirely optional, with no requirement to purchase a full table or guarantee ticket sales.